Landlord Privacy Notice

Last updated: August 2025

Who We Are

Dutch Homes Ltd (“we”, “our”, “us”) is the data controller responsible for your personal data. We are registered in England and Wales (Company No: 15104476) with our registered office at 61 Andrews Lane, L37 2EP. You can contact us about this notice at admin@dutchhomes.co.uk.

What Data We Collect

When you work with us as a landlord or property owner, we collect:

• Your name, contact details, and preferred communication method
• Bank account details for payments
• Proof of property ownership and property compliance certificates (e.g. gas safety, EPC)
• Property address and relevant maintenance history
• Copies of your signed agreements with us

Why We Collect Your Data & Legal Basis

We process your personal data for:

Purpose

Lawful Basis

To manage our property management/rent-to-rent agreement

Contract

To arrange and process rental income payments

Contract

To communicate with you about maintenance, lettings, and legal   compliance

Contract / Legitimate Interest

To comply with tax, legal, and regulatory requirements

Legal Obligation

To send you property-related updates or marketing (if you opt in)

Who We Share Your Data With

We may share your personal data with:

• Tenants or prospective tenants (only where necessary for tenancy arrangements)
• Contractors and tradespeople carrying out maintenance or compliance work
• Our payment provider for rent transfers
• Professional advisers such as accountants and solicitors
• Government agencies and regulators if required by law

How Long We Keep Your Data

We retain landlord records for 6 years after our business relationship ends to comply with legal and accounting requirements.

Your Rights

Under UK GDPR, you have the right to:

• Be informed about how we use your data
• Access your personal data
• Correct any inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Request data portability
• Withdraw consent (where applicable)

You can exercise these rights by emailing admin@dutchhomes.co.uk.

If you are unhappy with how we handle your data, you may complain to the Information Commissioner’s Office at www.ico.org.uk.